Project drawings are created for a specific project (whether construction or tenant build out) that has a definitive beginning and end. Design intent drawings would fall under the category of project drawings. Once the project is complete, the drawings are updated to reflect as-built conditions and to incorporate amendments and change orders. However, the drawings themselves are a record of past events essentially becoming history. Applicable portions of project drawings will be used to update facility drawings.

Facility drawings reflect the current condition of a building or facility, and by their very nature are living documents that are continually updated. “Intelligent” facility drawings are the primary means of transferring facility data into NIH computer integrated applications such as Computer Aided Facilities Management (CAFM) and Computer Maintenance Management Software (CMMS). After a project is complete and record drawings have been provided, the Project Officer is responsible for incorporating changes into facility drawings. This will typically be accomplished by including the facility drawing revision in the Architect and Engineering firm’s scope of work.

Space Assignment drawings are a specific type of facility drawing conveying occupancy information. When NIH requests submission of assignment drawings and data, contractors must follow the direction given by the Space Assignment Drawing Guide.